Using your personal information:
Here at St Matthias we take your privacy seriously and we will only use your personal information to carry out the duties and functions of the church and to provide the services you have requested from us, in accordance with GDPR. We will not share your data with anyone outside of the church without permission unless legally required to do so.
Join the Adventure cards (JTA’s)
Small Group sign-up
Another way your personal information may be received is through you signing up to a small group via our website. We consider it in our legitimate interest to hold and process your personal information for running, and keeping you informed about, the small group you have signed up for. This might be the first time you have submitted personal information to St Matthias and therefore, if you have consented to it, your email address will be used to send you the St Matts weekly e-newsletter. You can opt out of this either by unsubscribing on the bottom of a newsletter email or by contacting us (see details below).
We run some geographically-based small groups as well as a range of age-specific small groups and events. If you provide us with your home address and date of birth we will use this information to tell you about those small groups and events that might be of interest to you.
Our teams and small groups may use Facebook, WhatsApp and other social media to keep in touch. You have the choice as to whether you wish to join these groups and if you do choose to sign up your information will be held by the social media provider in question and you should refer to their Privacy Policies as necessary.
The weekly St Matts e-newsletter
The following activities are considered to be within our legitimate interest to perform in the running of St Matthias church.
Your personal information may be shared with the staff team and lay leaders to enable you to be contacted regarding church activities and events eg small groups, teams and other church gatherings in which you have shown an interest.
We may use information, eg contact phone numbers, medical or special needs details, for the safety of children in our care.
If you give us a reference regarding a potential future staff or team member then we may store and process the personal data you give us in order to follow up the reference as necessary. Once a decision has been made regarding the individual then all your personal information will be deleted.
From time to time it may be appropriate for our various departments eg church leadership, worship leadership, children’s pastors etc to communicate with people in the same line of work in order to share information, promote relevant events, arrange meetings etc.
Our Giving envelopes are a primary source of funding for the church. Once processed they are stored securely. Financial information relating to Giving and Gift Aid may be shared with HMRC in order to reclaim tax and may be stored for 6 years in accordance with their requirements. We are legally required to keep this data.
When credit/debit card details are given in order to make a payment they are destroyed as soon as the payment is processed. Our payment processors Stripe (one off card payments) and GoCardless (Direct Debits) have their own privacy policies available on their web sites.
Right to be forgotten
You have a right at any time to stop us from contacting you. If you no longer wish us to hold your personal data then please contact us using the details below. We will then delete all the data that we hold about you except for that which we are legally required to hold.
Right to complain
You have the right to complain to the ICO if you think there is a problem with the way we deal with your personal data. www.ico.org.uk.
Access to your information and correction:
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us using the contact information below. We will make no charge for any initial request but may make a reasonable charge for additional requests within a 24 month period.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
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How to contact us: